Terms and Conditions of Supply
1 Introduction
1.1 These Terms and Conditions will apply to the purchase of the goods or services detailed in our quotation (Goods or Services) by the buyer (You) from Reflect Quality Limited (Us) a company registered in Northern Ireland under number NI689162 whose registered office is at 49 Woodland Park, Hillsborough Road, Lisburn, BT28 1LQ.
1.2 These Terms and Conditions will be deemed to have been accepted by You when You accept either them or the quotation, or from the date of any delivery of the Goods or Services (whichever happens earlier) and will constitute the entire agreement between Us and You.
1.3 These Terms and Conditions and the quotation (together, the Contract) apply to the purchase and sale of any Goods or Services between Us and You, to the exclusion of any other terms that You try to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.
2 Interpretation
2.1 A "business day" means any day other than a Saturday, Sunday or bank holiday in Northern Ireland.
2.2 The headings in these Terms and Conditions are for convenience only and will not affect their interpretation.
2.3 Words imparting the singular number include the plural and vice-versa.
3 Goods or Services
3.1 The description of the Goods or Services is set out in our sales documentation, unless expressly changed in our quotation. In accepting the quotation, You acknowledge that You have not relied upon any statement, promise or other representations about the Goods or Services by Us. Descriptions of the Goods or Services set out in our sales documentation are intended as a guide only.
3.2 We can make any changes to the specification of the Goods or Services which are required to conform to any applicable safety or other statutory or regulatory requirements.
3.3 The price (Price) of the Goods or Services is set out in our quotation current at the date of your order or such other price as we may agree in writing.
3.4 If the cost of the Goods or Services to Us increases due to any factor beyond our control including but not limited to, material costs, labour costs, alteration of exchange rates or duties, or changes to delivery rates, we can increase the Price prior to delivery.
3.5 Any increase in the Price under the clause above will only take place after we have told You about it.
3.6 You may be entitled to discounts. Any and all discounts will be at our discretion.
3.7 The Price is exclusive of fees for packaging and transportation / delivery.
3.8 The Price is exclusive of any applicable VAT and other taxes or levies which are imposed or charged by any competent authority.
4 Cancellation and Alteration
4.1 Details of the Goods or Services as described in the clause above (Goods or Services) and set out in our sales documentation are subject to alteration without notice and are not a contractual offer to sell the Goods or Services which is capable of acceptance.
4.2 The quotation (including any non-standard price negotiated in accordance with the clause on Price (above) is valid for a period of 30 days only from the date shown in it unless expressly withdrawn by Us at an earlier time.
4.3 Either of us can cancel the order for any reason prior to your acceptance (or rejection) of the quotation.
5 Payment
5.1 We will invoice You for the Price either:
a) on or at any time after delivery of the Goods or Services; or
b) where the Goods or Services are to be collected by You or where You wrongfully do not take delivery of the Goods or Services, at any time after we have notified You that the Goods or Services are ready for collection or we have tried to deliver them.
5.2 You must pay the Price within 30 days of the date of our invoice or otherwise according to any credit terms agreed between Us.
5.3 You must make payment even if delivery has not have taken place and / or that the title in the Goods or Services has not passed to You.
5.4 If You do not pay within the period set out above, we will suspend any further deliveries to You and without limiting any of our other rights or remedies for statutory interest, charge You interest at the rate of 8% per annum above the base rate of the Bank of England from time to time on the amount outstanding until You pay in full.
5.5 Time for payment will be of the essence of the Contract between Us and You.
5.6 All payments must be made in British Pounds unless otherwise agreed in writing between us.
5.7 Both parties must pay all amounts due under these Terms and Conditions in full without any deductions or withholding except as required by law and neither party is entitled to assert any credit, set off or counterclaim against the other in order to justify withholding payment of any such amount in whole or in part.
6 Delivery
6.1 We will arrange for the delivery of the Goods or Services to the address specified in the quotation, or your order or to another location we agree in writing.
6.2 If You do not specify a delivery address or if we both agree, You must collect the Goods or Services from our premises.
6.3 Subject to the specific terms of any special delivery service, delivery can take place at any time of the day and must be accepted at any time between 8 am to 8 pm.
6.4 If You do not take delivery of the Goods or Services we may, at our discretion and without prejudice to any other rights:
a) store or arrange for the storage of the Goods or Services and will charge You for all associated costs and expenses including but not limited to, transportation, storage and insurance; and / or
b) make arrangements for the redelivery of the Goods or Services and will charge You for the costs of such redelivery; and/or
c) after 10 business days, resell or otherwise dispose of part or all of the Goods or Services and charge You for any shortfall below the price.
6.5 If redelivery is not possible as set out above, You must collect the Goods or Services from our premises and will be notified of this. We can charge You for all associated costs including but not limited to, storage and insurance.
6.6 Any dates quoted for delivery are approximate only and the time of delivery is not of the essence. We will not be liable for any delay in delivery of the Goods or Services that is caused by a circumstance beyond our control or your failure to provide Us with adequate delivery instructions or any other instructions that are relevant to the supply of the Goods.
6.7 We can deliver the Goods or Services by instalments which will be invoiced and paid for separately. Each instalment is a separate contract. Any delay in delivery or defect in an instalment will not entitle You to cancel any other instalment.
7 Inspection and Acceptance of Goods or Services
7.1 You must inspect the Goods or Services on delivery or collection.
7.2 If You identify any damages or shortages, You must inform Us in writing within 7 days of delivery, providing details.
7.3 Other than by agreement, we will only accept returned Goods or Services if we are satisfied that those Goods or Services are defective and if required, have carried out an inspection.
7.4 Subject to your compliance with this clause and/or our agreement, You may return the Goods or Services and we will, as appropriate, repair, or replace, or refund the Goods or Services or part of them.
7.5 We will be under no liability or further obligation in relation to the Goods or Services if:
a) You fail to provide notice as set above; and/or
b) You make any further use of such Goods or Services after giving notice under the clause above relating to damages and shortages; and/or
c) the defect arises because You did not follow our oral or written instructions about the storage, commissioning, installation, use and maintenance of the Goods or Services; and/or
d) the defect arises from normal wear and tear of the Goods or Services; and/or
e) the defect arises from misuse or alteration of the Goods or Services, negligence, wilful damage or any other act by You, your employees or agents or any third parties.
7.6 You bear the risk and cost of returning the Goods or Services.
7.7 Acceptance of the Goods or Services will be deemed to be upon inspection of them by You and in any event within 7 days after delivery.
8 Risk and Title
8.1 The risk in the Goods or Services will pass to You on completion of delivery.
8.2 Title to the Goods or Services will not pass to You until we have received payment in full (in cash or cleared funds) for:
a) the Goods or Services; and/or
b) any other Goods or Services that we have supplied to You in respect of which payment has become due.
8.3 Until title to the Goods or Services has passed to You, You must:
a) hold the Goods or Services on a fiduciary basis as our bailee; and/or
b) store them separately and not remove, deface or obscure any identifying mark or packaging on or relating to the Goods or Services; and/or
c) keep the Goods or Services in satisfactory condition and keep them insured against all risks for their full price from the date of delivery.
8.4 As long as the Goods or Services have not been resold, or irreversibly incorporated into another product, and without limiting any other right or remedy we may have, we can at any time ask You to deliver up the Goods or Services and, if You fail to do so promptly, enter any of your premises or of any third party where the Goods or Services are stored in order to recover them.
9 Termination
9.1 We can terminate the sale of Goods or Services under the Contract where:
a) You commit a material breach of your obligations under these Terms and Conditions;
b) You are or become or, in our reasonable opinion, are about to become the subject of a bankruptcy order or take advantage of any other statutory provision for the relief of insolvent debtors;
c) You enter into a voluntary arrangement under Part 1 of the Insolvency Act 1986, or any other scheme or arrangement is made with your creditors; or
d) You convene any meeting of your creditors, enter into voluntary or compulsory liquidation, have a receiver, manager, administrator or administrative receiver appointed in respect of your assets or undertakings or any part thereof, any documents are filed with the court for the appointment of an administrator, notice of intention to appoint an administrator is given by You or any of your directors or by a floating charge holder (as defined in para.14 of Schedule Bl of the Insolvency Act 1986), a resolution is passed or petition presented to any court for the winding up of your affairs or for the granting of an administration order, or any proceedings are commenced relating to your insolvency or possible insolvency.
10 Limitation of Liability
10.1 Our liability under the Contract, and in breach of statutory duty, and in tort, misrepresentation or otherwise will be limited to this clause.
10.2 Subject to the clauses above on Inspection and Acceptance and Risk and Tide, all warranties, conditions or other terms implied by statute or common law (save for those implied by Section 12 of the Sale of Goods Act 1979) are excluded to the fullest extent permitted by law.
10.3 If we do not deliver the Goods or Services, our liability is limited, subject to the clause below, to the costs and expenses incurred by You in obtaining replacement goods of similar description and quality in the cheapest market available, less the price of the Goods or Services.
10.4 Our total liability will not, in any circumstances, exceed the total amount of the Price payable by You.
10.5 We will not be liable (whether caused by our employees, agents or otherwise) in connection with the Goods or Services, for:
a) any indirect, special or consequential loss, damage, costs, or expenses; and/or
b) any loss of profits; loss of anticipated profits; loss of business; loss of data; loss of reputation or goodwill; business interruption; or, other third; and/or
c) any failure to perform any of our obligations if such delay or failure is due to any cause beyond our reasonable control; and/or
d) any losses caused directly or indirectly by any failure or breach by You in relation to your obligations; and/or
e) any loss relating to the choice of the Goods or Services and how they will meet your purpose or the use by You of the Goods or Services supplied.
10.6 The exclusions of liability contained within this clause will not exclude or limit our liability for death or personal injury caused by our negligence; or for any matter for which it would be illegal for Us to exclude or limit our liability; and for fraud or fraudulent misrepresentation.
11 Communications
11.1 All notices under these Terms and Conditions must be in writing and signed by, or on behalf of, the party giving notice (or a duly authorised officer of that party).
11.2 Notices will be deemed to have been duly given:
a) when delivered, if delivered by courier or other messenger (including registered mail) during the normal business hours of the recipient;
b) when sent, if transmitted by fax or email and a successful transmission report or return receipt is generated;
c) on the fifth business day following mailing, if mailed by national ordinary mail; or
d) on the tenth business day following mailing if mailed by airmail.
11.3 All notices under these Terms and Conditions must be addressed to the most recent address, email address or fax number notified to the other party.
12 Data Protection
12.1 When providing the Goods or Services to the Buyer, the Seller may gain access to and/or acquire the ability to transfer, store or process personal data of employees of the Buyer.
12.2 The parties agree that where such processing of personal data takes place, the Buyer shall be 'data controller' and the Seller shall be the 'data processor' as defined in the General Data Protection Regulation (GDPR) as may be amended, extended and/or re-enacted from time to time.
12.3 For the avoidance of doubt `Personal Data`, ‘Processing’, `Data Controller`, `Data Processor' and ‘Data Subject' shall have the same meaning as in the GDPR.
12.4 The Seller shall only Process Personal Data to the extent reasonably required to enable it to provide the Goods or Services as mentioned in these terms and conditions or as requested by and agreed with the Buyer, shall not retain any Personal Data longer than necessary for the Processing and refrain from Processing any Personal Data for its own or for any third party's purposes.
12.5 The Seller shall not disclose Personal Data to any third parties other than employees, directors, agents, subcontractors or advisors on a strict “need to know" basis and only under the same (or more extensive) conditions as set out in these terms and conditions or to the extent required by applicable legislation and/or regulations.
12.6 The Seller shall implement and maintain technical and organisational security measures as are required to protect Personal Data Processed by the Seller on behalf of the Buyer. Further information about the Seller's approach to data protection are specified in its Data Protection Policy, which can be found on our website. For any enquiries or complaints regarding data privacy, You can contact our Data Protection Officer at the following email address: nicholas.alexander@reflectquality.co.uk.
13 Circumstances Beyond the Control of Either Party
13.1 Neither party shall be liable for any failure or delay in performing their obligations where such failure or delay results from any clause that is beyond the reasonable control of that party. Such causes include, but are not limited to: power failure, Internet service provider failure, industrial action, civil unrest, fire, flood, storms, earthquakes, acts of terrorism, acts of war, governmental action or any other event that is beyond the control of the party in question.
14 No Waiver
14.1 No waiver by Us of any breach of these Terms and Conditions by You shall be considered as a waiver of any subsequent breach of the same or any other provision.
15 Severance
15.1 If one or more of these Terms and Conditions is found to be unlawful, invalid or otherwise unenforceable, that / those provisions shall be deemed severed from the remainder of these Terms and Conditions (which will remain valid and enforceable).
16 Law and Jurisdiction
16.1 This Agreement shall be governed by and interpreted according to the law of Northern Ireland and all disputes arising under the Agreement (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the Northern Ireland courts.